10.3 Petty Cash and Finance

REGULATIONS AND STANDARDS

This chapter was added to the manual in November 2013.

This chapter relates to petty cash and the necessary financial systems and controls. As part of the financial controls the accounts will be subject to an annual audit by an external auditor.

Petty cash is held at DMR Head Office where it is collected each week by Registered Manager to be injected into cost centres within each Home and stored safely in the Home’s safe.

All petty cash claims should be backed up by supporting documentation and authorised by someone rather than the claimant.

The petty cash records should be reconciled at least monthly by the Manager of each Home and the Director of Services.

The level of cash held should be based on a reasonable estimate of expenditure. Large amounts of cash should not be held unless in exceptional circumstances.

Advances should only be given for specific reasons, and any surplus cash returned the same day or, if this is not practical, the following day.

Advances may only be given for expenditure on DMR Services business, and may not be given for personal expenditure or personal loans.

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